Meetings of the Village Board of Trustees
The Mayor and Board of Trustees annually establish a calendar of meetings that will take place during the upcoming calendar year. The calendar includes meetings called to address the ongoing business of the Village, which are called regular meetings. The calendar also includes meetings of the Committee of the Whole, which are meeting intended to provide a forum for more comprehensive presentations, discussion, and policy formulation. These discussions inform the development of formal policy proposals that are considered during a subsequent regular meeting. The annual publishing of a meeting calendar also fulfills the Village’s obligations under the Illinois Open Meetings Act.
Regular Village Board Meeting
Regular Village Board meetings begin at 7:00 p.m. in the Village Board Room in Village Hall, located at 925 Burlington Avenue in Lisle. These meetings are scheduled to occur on the first and third Monday of each month except when coinciding with holidays or when they occur during certain summer months.
During the meeting, the Mayor and Board of Trustees formally acts on agreements, planning and zoning issues, contracts, bids, and other Village business matters. The agenda for the meeting has several sections indicating when certain actions will take place. For example, the consent agenda allows the Village Board to efficiently consider routine matters. Items on the consent agenda are considered and passed in one motion unless a request is made for an item to be separately considered. The Mayor or members of the Board of Trustees may request that an item be removed from the consent agenda for separate discussion.
Committee of the Whole
Committee of the Whole meetings start immediately following Regular Village Board meetings and take place in the Village Board Room in Village Hall, located at 925 Burlington Avenue in Lisle. These meetings are scheduled to occur on the first and third Monday of each month except when coinciding with holidays or when they occur during certain summer months.
Committee of the Whole meetings are a forum in which members of the Village Board have an opportunity to view comprehensive presentations, discuss items and ask questions before an item moves forward in the process of being formulated for a final vote at a regular Village Board meeting. Village staff, consultants, and representatives often make presentations and recommendations to the Village Board at these meetings.
Items from the Committee of the Whole are scheduled to be considered during regular Village Board meeting agendas upon receiving consensus to move forward. Typically, there is a two week period between the time an item receives consensus at a Committee of the Whole meeting and the time that it is scheduled for consideration at the Regular Village Board meeting – though additional time may be needed.
Special Meetings of the Village Board
On occasion, an unanticipated need to hold a meeting with the Mayor and Board of Trustees arises. These meetings, called special meetings, are noticed (information is posted regarding the location, time, and subject of the meeting) a minimum of 48 hours before the meeting is scheduled to occur. Notices appear on the Village’s legislative portal, calendar, and on the bulletin board outside the Village Hall.
There are instances when the Mayor and Board of Trustees recess into a meeting that is not open to the public, which is called an executive, or closed, session. Executive Sessions are held in accordance with state statutes and are specifically limited to certain topics of discussions as outlined in 5 ILCS 120/2 of the State of Illinois state statutes.